The Event Planner's LED Wall Checklist
Running point on an event? Use this checklist to brief your LED vendor fast and avoid day-of surprises. It is the same information we ask for when we quote.
Have these ready
Five details get you a fast, accurate quote: the venue and whether it is indoor or outdoor, your event date and how long you need the screen, your audience size, your farthest viewing distance, and what you want to show. With those, we can recommend the right screen and crew.
Questions worth asking
Ask who delivers and sets up, whether a technician stays on site, how content gets onto the screen, what the power and rigging needs are, and what the timeline is for load-in and teardown. A good vendor answers all of these clearly. Ours are covered on the rental page.
Set up for a smooth show
Build in time for load-in and testing before doors, confirm the run of show with your operator, and have a point of contact on site. We arrive early, test everything, and keep a technician on hand so the screen runs from start to finish. For budgeting, see the cost and sizing guide.
Questions, answered
What information does an LED vendor need to quote my event?
The venue and indoor or outdoor, the date and rental length, audience size, farthest viewing distance, and what you want to show. With those we can recommend the right screen and send an itemized quote.
What should I confirm with an LED rental company?
Confirm who delivers and sets up, whether a technician stays on site, how content gets onto the screen, the power and rigging needs, and the load-in and teardown timeline.
How much time do you need to set up an LED wall?
It depends on the size and venue. We plan load-in and testing before doors so the wall is ready and tested when your event starts.